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Reporting
Q:Can one extract a report that shows suppliers which the department used for that month? No. The CSD is a supplier database. It does not track if suppliers extracted from it are given contracts. That information resides in the procurement system.
Q:How will the CSD assist with reporting requirements from Parliament – mainly regarding empowerment requirements?
The CSD does not record any transactions. The CSD will allow organs of state to identify suppliers based on various empowerment requirements. B-BBEE will only be verified from 1 October 2016.
Rotation
Q: Will you incorporate rotation into the CSD?
The CSD is a supplier database, not a full procurement solution. It therefore does not cater for rotation. In other words, the CSD is a repository of supplier records to be used in existing procurement systems. Departments must put policies in place to ensure rotation as a mechanism for fairness.
Q: Are we still going to use our own database of suppliers for rotation?
Yes, as long as your supplier database integrates with the CSD. The CSD does not replace the existing procurement systems.
Q: Must we still invite quotations on our existing systems?
Yes, the CSD does not replace the existing procurement systems, rather it allows integration.
Q:Previously, our policies/prescripts stated that we had to advertise for suppliers to register on our supplier databases. Do we still do that?
No. Suppliers may only register on the CSD. Advertisements and outreach programmes should aim to inform suppliers to register on the CSD.
Q: What are the chances of the public service overusing suppliers?
The CSD is not a procurement system. Supplier usage is recorded in procurement systems and should be monitored by the system owners.
Q: How do I choose from the 20 local suppliers on the Central Supplier Database?
The CSD allows you to search for the 20 locally based suppliers and will verify their compliance status for you. You can then use the search result to procure as normal.
Q: What process must we follow to source quotations after the introduction of CSD?
Use the existing RFQ processes. The CSD allows the practitioner to search for suppliers. You can then use the search results to take the procurement process forward like you normally do it.
Q:Can we use the same suppliers that other departments are using? Yes, there is no restriction.
Q:How can a department deal with a scenario where the order was placed and services rendered before CSD and now payment is due after CSD implementation and the supplier is refusing to register on CSD?
Pay for those services. CSD verification is only required on date of award.