A resignation letter is a form that gives notice to an entity or organization of an employee’s intent to quit their job. The objective of a resignation letter, aside from informing the company of the employee’s resignation, is to maintain a positive relationship between the two parties.
What to Include in a Resignation Letter
There are plenty of unspoken rules when it comes to writing and submitting a resignation letter. Staying positive and leaving out complaints about the company is just one of many of these rules. Here are some others you should keep in mind:
- Keep it short and to the point. There’s no reason to draw this letter out beyond a single page. You might have a lot to say about the job depending on your reasons for leaving, but it’s best to keep it simple.
- Include only positive comments. Again, the goal is to leave on good terms with your soon-to-be former employer. So, list some things you valued from your time working at your job.
- Submit it in advance. You want to give your employer some time to find a replacement for your position, so generally two weeks’ notice is the norm. Company guidelines can shed some light on this. Even if you give a few weeks’ notice, you should be prepared for the chance that your employer may terminate you soon after you submit your resignation.
- Make it personable. This means being friendly and delivering the letter in person if you can. This will show your boss you care and will help mitigate awkwardness in the future.
If you follow these guidelines, you’ll probably end up on good terms with your employer. Now there’s just the matter of writing the letter.
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