88 Duties of company secretary

The duties of a company secretary can vary depending on the specific company, but some common duties include:

  1. Ensuring that the company complies with legal and regulatory requirements.
  2. Maintaining the company’s statutory books and records.
  3. Preparing and filing annual returns with the relevant authorities.
  4. Assisting the board of directors with governance and compliance matters.
  5. Preparing and distributing meeting agendas, minutes, and resolutions.
  6. Ensuring that the company’s shareholders are properly informed of their rights and obligations.
  7. Assisting with the preparation and distribution of annual reports and financial statements.
  8. Acting as a point of contact for shareholders and other stakeholders.
  9. Advising the board of directors on corporate governance issues and best practices.
  10. Ensuring that the company’s articles of association are up to date and reflective of the company’s current operations.
  11. Organizing and conducting annual general meetings.
  12. Ensuring that the company’s registers of members, directors, and secretaries are maintained and updated.
  13. Coordinating and communicating with external auditors, lawyers, and other professional advisors.
  14. Managing the company’s insurance policies and ensuring that the company is properly protected against potential risks.
  15. Supporting the company’s management team with legal and regulatory matters.
  16. Providing training and guidance to the company’s staff on compliance and governance issues.
  17. Ensuring that the company’s intellectual property is properly protected and managed.
  18. Acting as the company’s representative in dealings with government departments and regulatory bodies.
  19. Assisting with the preparation of budgets and forecasts.
  20. Ensuring that the company’s financial records are accurate and up to date.

These are just some of the duties that a company secretary may be responsible for. The specific duties will depend on the size and type of the company, as well as the specific role of the individual.